Reclaim AI is an intelligent calendar optimization platform that automatically schedules tasks, habits, meetings, and breaks to maximize productivity and work-life balance. Using advanced artificial intelligence, it analyzes your priorities and preferences to find optimal times for activities while integrating seamlessly with Google Calendar and Outlook. The system reduces manual scheduling by up to 40%, prevents overbooking, and ensures protected time for both work and personal commitments. Ideal for teams and individuals seeking to streamline their daily routines and maintain focus on high-priority objectives without calendar conflicts.
Overview of Reclaim AI
Reclaim AI represents a sophisticated approach to calendar management through artificial intelligence, designed to transform how professionals and teams organize their time. This intelligent scheduling system goes beyond basic calendar functionality by automatically finding optimal times for tasks, habits, meetings, and breaks based on individual priorities and work patterns. The platform integrates deeply with popular calendar services like Google Calendar and Outlook, creating a seamless experience that requires minimal manual intervention while maximizing productive output.
By analyzing your schedule, deadlines, and personal preferences, Reclaim AI creates a balanced distribution of work and recovery time, effectively preventing burnout and schedule conflicts. The system is particularly valuable for distributed teams and busy professionals who need to coordinate across time zones while maintaining focus on high-impact activities. Its AI engine continuously learns from your scheduling decisions to improve its recommendations over time, making it an adaptive solution that grows with your evolving needs.
How to Use Reclaim AI
Getting started with Reclaim AI begins with connecting your existing calendar account, whether using Google Calendar or Microsoft Outlook. The system immediately begins analyzing your current schedule, upcoming events, and existing commitments to understand your availability patterns. Users can then define their tasks, habits they want to maintain, preferred meeting times, and necessary break periods through an intuitive dashboard interface. The AI processes these inputs alongside your actual calendar events to create an optimized schedule that respects both your priorities and your time constraints.
Once configured, Reclaim AI operates automatically in the background, finding the best times for your defined activities and adding them to your calendar as protected time blocks. The system smartly handles scheduling conflicts by rescheduling lower-priority items when higher-priority meetings arise. For team coordination, Reclaim AI can synchronize across multiple calendars to find optimal meeting times that work for all participants, significantly reducing the back-and-forth typically associated with meeting scheduling while ensuring everyone's focus time remains protected.
Core Features of Reclaim AI
- Smart Task Scheduling – Automatically finds optimal times for tasks based on priorities and deadlines
- Habit Planning – Regularly schedules personal and professional habits to build consistency
- Meeting Optimization – Intelligently coordinates meeting times across teams and time zones
- Break Protection – Ensures adequate recovery time between meetings and work sessions
- Calendar Integration – Seamless connection with Google Calendar and Outlook platforms
- Priority Management – Dynamically adjusts schedule based on changing task importance
- Time Analytics – Provides insights into how time is allocated across different activities
- Team Synchronization – Coordinates schedules across multiple team members efficiently
Use Cases for Reclaim AI
Reclaim AI serves numerous professional scenarios where efficient time management is critical. For remote teams distributed across different time zones, the platform eliminates the friction of scheduling coordination by automatically finding overlapping working hours that respect each member's focus time and personal commitments. Project managers benefit from Reclaim AI's ability to allocate time for deep work on complex tasks while ensuring regular progress updates and team check-ins happen without schedule conflicts. The system is particularly valuable for consultants and freelancers who need to balance client work, business development, and administrative tasks while protecting time for skill development and personal well-being.
In educational environments, professors and researchers use Reclaim AI to balance teaching responsibilities, research work, student meetings, and publication deadlines. The platform helps academic professionals maintain consistent writing habits and research time despite irregular teaching schedules and committee commitments. For executives and leadership teams, Reclaim AI ensures that strategic thinking time remains protected amidst numerous meetings and operational demands, while also coordinating leadership team syncs across busy calendars. Healthcare professionals find value in using Reclaim AI to balance patient appointments, administrative work, and continuing education while preventing burnout through scheduled recovery periods.
Support and Contact
Reclaim AI provides comprehensive support through multiple channels to assist users with implementation and ongoing use. The platform offers extensive documentation, video tutorials, and a knowledge base covering all features and common use cases. For direct assistance, users can reach the support team via email support or through the help center on their website. The company maintains an active blog with best practices for time management and calendar optimization, along with regular webinars demonstrating advanced features and implementation strategies for teams of various sizes.
Company Info
Reclaim AI is developed by Reclaim Technologies Inc., a company focused on creating intelligent productivity solutions through artificial intelligence. The company operates with a distributed team model, leveraging the very calendar optimization technology they developed to coordinate across time zones and work schedules. Their mission centers on helping professionals and organizations reclaim time for what matters most, whether that's focused work, personal development, or meaningful relationships outside of work commitments.
Login and Signup
New users can create a Reclaim AI account through the registration page using Google authentication or email registration. Existing users can access their dashboard via the login portal to manage their scheduling preferences and view their optimized calendar. The platform offers a free tier with basic functionality alongside premium plans with advanced features for teams and power users, all accessible through the main website interface.
Reclaim AI FAQ
What is Reclaim AI and how does it work?
Reclaim AI is an intelligent calendar optimization platform that uses artificial intelligence to automatically schedule your tasks, habits, meetings, and breaks. It works by connecting to your existing calendar (Google Calendar or Outlook), analyzing your schedule patterns, priorities, and preferences, then finding the optimal times to place your activities while protecting your focus time and preventing scheduling conflicts.
How does Reclaim AI integrate with my existing calendar?
Reclaim AI integrates seamlessly with both Google Calendar and Microsoft Outlook through secure API connections. Once you connect your calendar account, Reclaim AI maintains a real-time sync with your calendar, reading your existing events and adding optimized time blocks for your tasks and habits. The integration is bidirectional, meaning any changes you make in your native calendar are reflected in Reclaim AI, and vice versa, ensuring complete synchronization across platforms.
Can Reclaim AI handle team scheduling and coordination?
Yes, Reclaim AI excels at team scheduling and coordination. The platform can synchronize across multiple team members' calendars to find optimal meeting times that work for everyone while respecting each person's focus time and personal commitments. For team leaders, Reclaim AI provides visibility into team availability patterns and helps coordinate across time zones efficiently. The system also handles the rescheduling of lower-priority items when conflicts arise with higher-priority team meetings, ensuring smooth coordination without manual intervention.
What types of activities can I schedule with Reclaim AI?
Reclaim AI supports four main types of activities: tasks (one-time or recurring work items with specific deadlines), habits (regular personal or professional routines you want to maintain), meetings (both one-on-one and group sessions), and breaks (recovery time between work sessions). You can set different priority levels for each activity type, and Reclaim AI will automatically find the optimal time slots based on your preferences, work patterns, and existing calendar commitments while ensuring adequate buffer time between activities.
How does Reclaim AI protect my focus time from meetings?
Reclaim AI protects your focus time through several mechanisms. First, it designates specific time blocks as 'focus time' in your calendar, making them appear as busy to others when they try to schedule meetings with you. Second, the system will automatically decline or reschedule meetings that conflict with your high-priority focus time if you enable this feature. Third, Reclaim AI ensures adequate buffer time between meetings and focus sessions, preventing back-to-back scheduling that can reduce productivity. The platform also learns from your scheduling patterns to better protect your most productive hours over time.
Is there a mobile app available for Reclaim AI?
Yes, Reclaim AI offers mobile applications for both iOS and Android devices. The mobile apps provide full functionality for managing your tasks, habits, and schedule on the go. You can view your optimized calendar, add new activities, adjust priorities, and receive notifications about schedule changes directly from your mobile device. The mobile experience is designed to complement the web platform, ensuring you have access to your optimized schedule wherever you are while maintaining seamless synchronization across all your devices.
What pricing options are available for Reclaim AI?
Reclaim AI offers a free plan with basic scheduling features for individual users, plus several premium tiers with advanced functionality. The paid plans include additional features such as unlimited task scheduling, advanced calendar analytics, team coordination tools, priority support, and integration with more productivity platforms. Pricing is typically structured on a monthly or annual subscription basis, with discounts available for annual commitments. Team and enterprise plans are also available with custom pricing based on the number of users and specific organizational needs.
Reclaim AI Pricing
Current prices may vary due to updates
Starter Plan
The Starter plan offers basic scheduling automation for individual users, including task scheduling for up to 10 tasks, habit tracking for 3 personal habits, meeting optimization for personal calendars, and basic calendar integration with Google Calendar and Outlook. This free tier provides essential time protection features and demonstrates the core value of Reclaim AI without financial commitment, making it ideal for users who want to experience the platform's capabilities before upgrading to premium features.
Professional Plan
The Professional plan provides advanced scheduling capabilities for individual power users and small teams, featuring unlimited task scheduling, habit tracking for unlimited personal and professional habits, meeting optimization across multiple calendars, advanced time analytics, priority support, and integration with additional productivity tools. This tier includes team coordination features for up to 5 users, making it suitable for small businesses and remote teams that need to optimize their collective schedules while maintaining individual productivity and work-life balance.
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