Digital Signature

Digital signature tools secure documents. Sign, verify, and share files with legally binding electronic signatures.

Digital signature

A digital signature lets you sign a file on a computer or phone, so people can trust who sent it and that it was not changed. It matters for school forms, family letters, and small business deals. With a signing app you draw or type your name, place it on the page, and add the date. The app locks the file and keeps a trail of who signed. Clear steps make signing fast and neat.

How do I sign a document online?

Open a trusted signing tool and upload your PDF. Click where your name should go, choose draw or type, and add the date and initials if needed. Place check marks where you agree and tap finish to save a sealed copy. Download the signed file and keep a copy in your records. Simple tools make this easy for anyone.

What should I include in my signature?

Write your full name.
Add the current date.
Include initials where asked.
Use a clear, readable style.

How do I ask others to sign?

Upload the document and add each signer’s email in the order you want. Place labels that show where to sign, date, or add initials. The tool sends invites and reminds people who forget. You can watch progress in a timeline and get a final file when all are done. This keeps group signing simple and fair.

Which file formats are best?

PDF is best because it keeps the layout steady across devices. Images like JPG are fine for one page, but text can look soft. If your file is a doc, export to PDF before sharing. Always preview after signing to confirm every page looks right. Good files prevent confusion later.

How can I protect signed files?

Use strong passwords for your account and turn on two factor sign‑in. Share signed copies only with people you trust and use a private folder. Avoid public wi‑fi when sending important papers. Keep backups in a safe drive or cloud. Good habits keep signatures secure.

What if someone cannot open my file?

Ask what device and app they use and suggest a free PDF reader if needed. Send a fresh copy and check that the file name ends with .pdf. If the file is large, compress it or use a cloud link. As a last step, print and scan the page, then send as a clear image. Flexible sharing helps everyone finish the task.

Digital Signature FAQ

What is a digital signature?

A digital signature is a secure stamp added to a file to show who signed it and that it was not changed. You sign with a private key and others check with a public key. Good tools record time and signer details. This lets people trust contracts, forms, and bills sent online for real work.

How do I sign a PDF safely?

Open the signing tool, upload the PDF, and place your signature field. Verify names and dates, then sign with your account or certificate. Send the file to the other party and lock edits. Keep a final copy and the audit log.

Which documents should be signed digitally?

Sign contracts, NDAs, work orders, invoices, and policy updates. Use digital signature when you need proof of who signed and when. For casual notes or flyers, a typed name may be enough. If laws apply, check local rules. Clear rules about what to sign help teams move fast and protect all sides.

Where do I find signed files and logs?

Open Documents or Completed in your signing app. There you will see the signed PDF, the audit log with times and emails, and the status. Download both and store them together. Use folders by client or project so you can find items later.

How often should I update certificates?

Review your signing certificate dates monthly and renew before they expire. When you update, replace the old cert in the app so new files use the fresh one. Keep a note of who can renew and where to get help. Regular checks prevent failed signatures and keep trust with partners and customers.

Which is better: typed name or digital signature?

A typed name is quick but easy to change and hard to prove. A digital signature links the signer to the file and shows if it was changed. It creates an audit log that you can share. For real agreements or paid work, use digital signature. For casual notes, a typed name may be fine.